Privacy

Recruitment.bm (“we”, “us”, “our”) is owned and operated by O My Word Ltd., offering recruitment related services.  ​This Privacy Notice outlines how Recruitment.bm collects, uses and processes your personal data, and how, in doing so, we comply with our legal obligations under Bermuda’s Personal Information Protection Act (PIPA). Your privacy is important to us, and we are committed to protecting and securing the personal information we collect.

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Recruitment.bm collects the following personal information:

When you contact Recruitment.bm regarding employment opportunities, we ask that you provide accurate and necessary information which enables us to assist you in finding a suitable position.

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We only use your information for the purposes as stated at the point of collection or as obvious from the context of collection.

​In order to assist a job seeker, we request the following information:

• Contact information [full name including all past and present aliases, address(es), phone number(s), email address(es)]

• Resumé / CV

• Proof of Bermuda immigration status / nationality

• Copies of qualifications / certifications

• Reference contact details (name, business name, business address, business telephone number, relationship and job position)

• Interview notes will also form part of the information we have on file about you

 

If employment is secured, we may also ask a candidate to provide the following additional information:

• Criminal / credit background checks

• Social insurance, payroll tax or health insurance related information

• Bank account details (to receive payment for contract work)

 

If the candidate requires a work permit for Bermuda, the following information is required by Bermuda Immigration Law:

• Copy of passport / legal identification

• Photographs

• Marital documents

• Legal affidavits

• Character references

• Medical records

• Police check

• Name, identification, birth certificates and photos of dependents

 

How do we collect your information?

 We collect personal information from you when you:

• use our website

• contact us regarding employment opportunities

• attend a recruitment event

• reply to a recruitment advertisement

• engage in an interview

• supply employment or character references

• supply necessary documents for work permit applications

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We may collect personal information from other sources such as:

• Third parties offering independent verifications

• Police checks

• Reference checks

• LinkedIn and other job sites

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How do we use your personal information?

We use personal information for the following purposes:

• Finding suitable candidates to fill client employment vacancies

• Assessing the suitability of candidates for employment positions

• Contacting candidates in relation to current, future and proposed engagements

• Assisting job seeker candidates

• Procuring Bermuda work permits

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Conditions for Processing Personal Information

The processing of your personal information is supported by a lawful basis. We use your consent as the condition for processing personal information. Before collecting and/or using any special categories of data, or criminal record data, we will establish a lawful basis which will allow us to use that information. This condition will typically be your explicit consent.

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Do we collect information from children?

Our website is not directed to children and we do not knowingly collect personal information from children on our website.

We do collect information about children if they are dependents of a candidate requiring a permit to work in Bermuda. This is required by Bermuda Immigration Law and includes:

• Copy of Birth Certificate

• Photographs

• Copy of legal identification (passport)

 

How long do we retain your personal information?

We may keep a record of your Personal Information, correspondence or comments in a file specific to you. We will use, disclose or retain your personal Information for as long as necessary to fulfill the purposes for which that personal information was collected, or as permitted or required by law.

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Do we disclose your personal information?

We do not share your personal information with third parties except in the circumstances outlined below. We do not sell personal information to anyone.

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Authorized Service Providers

We may disclose your information to service providers we have engaged (as data processors) to perform services on our behalf. These service providers are contractually restricted from using or disclosing the information, except as necessary to perform services on our behalf or to comply with legal requirements. These activities could include any of the processing activities that we carry out as described in the above section, ‘How we use your personal information.’ These third parties appropriately safeguard your data, and their activities are limited to the purposes for which information was provided.

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Legal Requirements

Recruitment.bm may disclose personal information in the following instances:

• If we are required to do so by law, regulation, or to respond to a subpoena, search warrant, or other legal request.

• In response to law enforcement authority or other government official requests.

• When we believe disclosure is necessary or appropriate to prevent physical harm or financial loss.

• In connection with an investigation of suspected or actual illegal activity.

 

Do we transfer your personal information overseas?

Recruitment.bm operates in Bermuda, however we may transfer personal information across geographical borders to group entities or authorized service providers in other countries working on our behalf.

Countries where we transfer personal information may include, but are not limited to, Bermuda, the United States of America, Canada and the United Kingdom.

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Individual Data Protection Rights

Recruitment.bm would like to make sure you are fully aware of all your data protection rights.

​Every individual is entitled to the following:

• The right to access - you have the right to ask Recruitment.bm for copies of your personal information. This right always applies. We may charge a small fee for this service.

• The right to rectification - you have the right to ask Recruitment.bm to correct any information you think is inaccurate. You also have the right to ask us to complete information you believe is incomplete.

• The right to erasure - you have the right to ask us to erase your personal data, under certain circumstances.

• The right to restrict processing - you have the right to request that Recruitment.bm restrict the processing of your personal data in certain circumstances.

• The right to object to processing - you have the right to object to Recruitment.bm’s processing of your personal data, under certain conditions.

• Your right to data portability - you have the right to request that Recruitment.bm transfer the data that we have collected to another organization, or directly to under certain conditions.

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​If you would like to exercise any of your rights, please contact Steph Brown at steph@recruitment.bm

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What are cookies?

Cookies are text files placed on a user's computer, to collect standard Internet log information and visitor behaviour information. When you visit our website, we may collect information from you automatically through cookies or similar technology. For more information, visit allaboutcookies.org.

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​How do we use cookies?

Recruitment.bm uses cookies in a range of ways to improve your experience on our website including:

• Understanding how you use our website

• Collecting contact information

 

​How to manage cookies

You can set your browser not to accept cookies, and the above website tells you how to remove cookies from your browser. However, in a few cases, some of our website features may not function as a result.

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​Privacy policies of other websites

The Recruitment.bm website may contain links to other websites and social media sites. Our privacy policy applies only to our website. If you choose to follow those links, please remember to check the Privacy Notices at those sites.

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​Changes to our privacy policy

Recruitment.bm keeps its privacy notice under regular review and places any updates on this webpage. This notice was last updated on 28 November 2024.

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How to contact us

If you have any questions about our privacy notice, the data we collect about you, or you would like to exercise one of your data protection rights, please contact Steph Brown, Privacy Officer at Steph@recruitment.bm.

 

How to contact the Privacy Commissioner of Bermuda

If you want to make a complaint or if you feel that Recruitment.bm has not addressed your concern in a satisfactory manner, you can contact the Privacy Commissioner’s Office.

Email:                 PrivCom@privacy.bm

Phone:                (441) 543 7748

Address:             Maxwell Roberts Building, 4th Floor, 1 Church Street, Hamilton HM11, Bermuda